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StaffWorks, Inc.
https://www.staffworksinc.com
https://www.staffworksinc.com
true
Administrative Assistant
Job Description
Administrative Assistant-$23-25 per hour
Growing company in the Waterbury area look for an administrative assistant to support their growth needs and Sales & Leadership team.
I. POSITION SUMMARYThis position is the first point of contact for the company and provides a range of administrative and support services for the Senior Leadership team. In addition, this person will provide support to organizational staff and sales team efforts for various administrative functions.
High school education with at least 3 years'experience providing administrative office support at a high level, Associate Degree preferred
Experience:
Growing company in the Waterbury area look for an administrative assistant to support their growth needs and Sales & Leadership team.
I. POSITION SUMMARYThis position is the first point of contact for the company and provides a range of administrative and support services for the Senior Leadership team. In addition, this person will provide support to organizational staff and sales team efforts for various administrative functions.
- ESSENTIAL POSITION RESULTS
- Receptionist Responsibilities:
- Directs callers and visitors to the appropriate points by respectively greeting and announcing visitors along with screening phone calls.
- Maintains telecommunication system by following manufacturer's instructions for house phone, console operation and voicemail system
- Monitor, screen, respond to and distribute incoming communications.
- Oversee and vet emails coming in from [email protected]
- Ensures building safety and security by monitoring logbook / issuing visitor passes.
- Administrative Support and Services
- Coordinates weekly calendar of office/lab personnel.
- Liaise with internal staff at all levels.
- Assist with mailing/shipping for staff members.
- Reviews, scans and files batch sheets from Production Lab as needed.
- Support staff on letter writing and customer notifications.
- Backup customer service, shipping logistics, and packaging sample orders when volumes or absences warrant (as needed)
- May perform other administrative support tasks (as needed)
- Sales and Marketing Team Support
- Handle trade show signup and related tradeshow logistics, including shipping show booths, literature, and samples globally with high-quality and efficiency.
- Provide support with entering sample requests, maintain synergy with certain data input, and update price changes as time allows.
- Leadership Support
- Arrange and co-ordinate meetings and events, including food.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Proactively connect and support management team needs as needed.
- The position supports and is accountable for the Quality and Food Safety policies in place by the company.
- Receptionist Responsibilities:
- SUPERVISORY RESPONSIBILITIES
- MINIMUM QUALIFICATIONS
High school education with at least 3 years'experience providing administrative office support at a high level, Associate Degree preferred
Experience:
- Knowledge of standard office administrative practices and procedures
- Experience working in a manufacturing or distribution environment is preferred but not required
- Proficiency in MS Office (Excel, Work, Outlook) and other various computer systems (ie, Macola, Synergy ERP)
- Knowledge of standard office administrative practices and procedures
- Must be results oriented professional with excellent verbal/written communication skills using diplomacy and discretion as well as the ability to communicate effectively
- Ability to multi-task, work independently and/or within a team, pays attention to detail and meet deadlines
- Diligent follow up, organizational and planning skills
- Judgment and decision
- Dependable team player, collaborative with positive attitude and professional demeanor
- Passionate, energetic and results oriented personality
- Professional demeanor
- Character and Integrity
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